Travel approval software
- Estimated cost of the trip, the figure the approver signs
- $1,044
- Lodging
- $330
- Allowance for the days away
- $204
Every figure here comes from the figures you enter and the method stated beside it: your fares, your nights, your hotel rate, your ground transport, your company's own allowance and caps. Where a worksheet borrows a public figure as a default, the federal standard lodging and meals rates for instance, the page names the source and the date it was read.
Travel approval software does one thing a spreadsheet and an email thread cannot: it puts the estimated cost of the trip, the approver's name and the date on one line before anything is booked, and keeps that line when the fare later changes. The free travel request form on this site works the figure: the fare quoted, the nights at the hotel rate, the ground transport and the days at the company's allowance, per traveler. Perdiemo Pro keeps the approved request as the first entry on the trip, so the question 'who said yes to this' has an answer with a date on it.
Open the Travel request form Free to use. No account, no card, no trial clock.
Raise the request with a costed figure
The traveler or the office fills the request form with the fare, the nights, the rate, the ground transport and the days. The worksheet returns the total, and that total is what goes to the approver, not a description of the trip.
Read it against the policy
The request is compared with the policy's caps and its approval threshold: under the threshold the manager approves, over it a named approver does. Pro shows the policy beside the request so the reader does not have to find it.
Approve, then release the bookings
The approver's name and date go on the request, the trip moves to approved, and the bookings it releases (fare, hotel, ground) are listed so nothing is booked before the yes and nothing is forgotten after it.
What the office manager asks before using the Travel approval software
What should a travel approval capture? The traveler, the purpose, the dates and destination, the fare, the lodging, the ground transport, the allowance, the total, the approver and the date. The free travel request form carries those ten fields and computes the total.
Who approves a trip in a small company? Under the policy's threshold, the traveler's manager; over it, a named approver such as the owner or the operations lead. The travel policy worksheet sets the threshold and shows the headroom between it and a typical two-night trip.
Can approval happen after booking? It can, and it is how most overspend happens. The request form exists so the figure is agreed first; Pro records the approval date against the booking date so an after-the-fact approval is visible as one.
Will it hold your trip register, beyond the Travel approval software?
Tell us how you run trips today: how many people travel, how often, who approves, where the bookings live, and what goes wrong between the request and the traveler getting home.