Corporate travel management
- Entries on the itinerary
- 12
- Hours in transit (flights plus one hour per transfer)
- 10
- Hours of buffer the plan reserves
- 5
Every figure here comes from the figures you enter and the method stated beside it: your fares, your nights, your hotel rate, your ground transport, your company's own allowance and caps. Where a worksheet borrows a public figure as a default, the federal standard lodging and meals rates for instance, the page names the source and the date it was read.
Corporate travel management, for the company that has no travel manager, is four questions answered in order: who is allowed to travel and on what terms, who approved this trip and at what cost, what was booked and where is the reference, and where is everyone right now. Most small companies answer the first with a policy nobody has read, the second with an email, the third with a personal inbox and the fourth with a guess. Perdiemo keeps all four as one record per trip, and the free worksheets on this site produce the documents that record is built from.
Open the Business trip plan Free to use. No account, no card, no trial clock.
Write the rules the team books against
The travel policy worksheet turns the caps the company already applies in its head (a fare cap, a nightly cap, a daily allowance, an approval threshold) into a document with a two-night ceiling the approver can quote. Pro files it as the version every request is read against.
Cost the request and get it approved
A trip request is a fare, nights at a rate, ground transport and days at the allowance, added up per traveler. The approver signs that figure. Pro keeps the request, the approver's name and the date as the first entry on the trip.
Book it, file the references, bring them home
Wherever the booking is made, the reference, the dates and the fare go against the trip, so the office can act when a flight moves. The register shows who is away and on what, and the trip closes when the traveler is home and the documents are filed.
What the office manager asks before using the Corporate travel management
What does corporate travel management involve for a company of twenty people? A policy the team books against, a request costed and approved before booking, the bookings filed against the trip, and a register of who is away. Twenty people do not need a travel manager for that; they need the record kept in one place, which is what Perdiemo Pro does.
Does corporate travel management mean using a booking platform? No. A platform is a booking channel with negotiated rates and a fee per booking. Management is the policy, the approval and the record, and it works whether you book on a platform, an airline site or the phone. Perdiemo keeps the record; it does not book.
What is the daily allowance figure in the worksheets? Your own. Many small companies borrow the federal standard rate the GSA publishes for lodging and for meals and incidentals as their caps; the worksheets take whatever figure you choose and the policy states it.
Will it hold your trip register, beyond the Corporate travel management?
Tell us how you run trips today: how many people travel, how often, who approves, where the bookings live, and what goes wrong between the request and the traveler getting home.