Corporate travel online booking tools
- Items on the checklist
- 25
- Confirmations to file before departure
- 7
- Meeting preparation items (agenda, materials, address, contact)
- 16
Every figure here comes from the figures you enter and the method stated beside it: your fares, your nights, your hotel rate, your ground transport, your company's own allowance and caps. Where a worksheet borrows a public figure as a default, the federal standard lodging and meals rates for instance, the page names the source and the date it was read.
Corporate travel online booking tools come in two shapes: the platform that books for you on negotiated inventory and charges by the booking, and the airline, hotel and rail sites a small company already uses with its own card. Either way the office needs the same things afterwards: the reference, the dates, the fare and the cancellation terms filed against the trip, and a checklist the traveler is handed so the confirmations do not live only in one inbox. This page explains what the booking tools do, what they cost, and what Perdiemo keeps whichever you use.
Open the Business trip checklist Free to use. No account, no card, no trial clock.
Decide where the company books
A platform earns its fee when the team travels often enough to want negotiated rates and a rebooking line; below that, the airline and hotel sites with a company card are cheaper. The policy names which, and the preferred suppliers if any.
Book against the approved request
The approved request lists the bookings it releases. Each one is made, and its reference, dates, fare and cancellation terms go against the trip in Pro, so a change at the airline can be read against what was paid.
Hand the traveler the checklist
The business trip checklist lists every confirmation to file, every meeting to prepare and what falls on the day before departure. It is generated from the trip's bookings and meetings, so it is the trip's checklist, not a generic one.
What the office manager asks before using the Corporate travel online booking tools
Do we need a corporate booking tool at all? Not until the volume justifies the fee. A company with a few trips a month usually books on the airline and hotel sites with a company card and keeps the references in Perdiemo; a company with several trips a week is where negotiated rates and a rebooking line start to pay.
What is the 24-hour rule? The Department of Transportation requires airlines to let a passenger cancel a reservation without penalty within 24 hours of booking, or hold the fare for 24 hours, when the booking is made at least seven days before departure. It is why booking against an approved request beats booking and hoping.
What happens to the booking when the trip changes? The reference stays on the trip with the change noted, the new booking is added beside it, and the cost difference is visible on the record. The office can see what was refunded, what was rebooked and what it cost without asking the traveler.
Will it hold your trip register, beyond the Corporate travel online booking tools?
Tell us how you run trips today: how many people travel, how often, who approves, where the bookings live, and what goes wrong between the request and the traveler getting home.